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Privacy Notice

European Media and Immersion Lab EMIL website serves as a medium through which the EMIL Consortium showcase the EMIL activities and is part of the communications activities required to achieve the impact of the EMIL project. In order to achieve these purposes, the EMIL website collects personal data that relates to the visitors of the emil-xr.eu website.

Filmakademie Baden-Württemberg GmbH is responsible for the execution and upkeep of the website and the designated contact point for data subjects concerning the use of personal data the emil-xr.eu website. EMIL Consortium coordinator Aalto University and other members of the consortium Filmakademie Baden-Württemberg, Universitat Pompeu Fabra, University of Bath (later EMIL Consortium) are controllers for personal data that users of the website provide when they visit the website. The EMIL project receives funding from the European Union’s Horizon Europe research and innovation programme under Grant Agreement 101070533.

EMIL Consortium is committed to complying with the requirements of the General Data Protection Regulation (GDPR) and applicable national legislation in the processing of your personal data. The means and purposes of processing your personal data are described in further detail in this privacy notice.

This privacy notice is subject to change. This privacy notice will be updated when changes are implemented. You will always find the up-to-date version of this privacy notice on this website.

This Privacy Notice covers the following areas:

  1. Why does EMIL Consortium process personal data?
  2. What personal data does EMIL Consortium process?
  3. Sources of information
  4. Lawful basis for processing
  5. Processing of personal data by third parties
  6. International transfers of personal data
  7. Retention period
  8. Your rights
  9. Contact information
 

1.    Why does EMIL Consortium process personal data?

EMIL Consortium collects and processes certain personal data in order to

  • enable you to use the website;
  • maintain and develop the website;
  • enhance or improve your experience of the website by collecting details of your visit through cookies;
  • enable communication.

In addition, EMIL Consortium will also process personal data for the purposes of data security and to prevent and resolve possible misconduct.


2.    What personal data is processed?

The personal data that EMIL Consortium collects can be grouped into the following categories:

Information collected through observing the use of the website; e.g. time of visit to our service; the page from which the system accessed our website; pages visited during the session; Internet Protocol address used (IP address), browser type, browser version, device type, operating system and similar technical information and the website uses cookies and other technologies to collect this data. More information about cookies is available in EMIL Cookie and Service Provider Policy.

Contact information such as name and email will be processed if you contact us.

In order to apply for financial  support you will be redirected to the application for funding webpage maintained  by Aalto University and  the  “EMIL Privacy Notice Financial Support To Third Parties”  available on the Application for Funding Call: EMIL 1 (aalto.fi) website explains the use of your personal data If you apply for funding.


3.    Sources of information

Personal data is collected from the users themselves during their visits on our website or when they otherwise interact with EMIL Consortium.


4.    Lawful Basis for Processing

Legitimate interest to maintain and develop the website and to communicate the activities of the EMIL project as required for the impact of the EMIL project is the legal basis for processing.

Legitimate interest is the legal basis for:

  • personal data processed for communications and marketing purposes
  • information collected through observing use of website
  • processing of personal data for the purposes of data security and to prevent and resolve possible misconduct
 

5. Processing of information by third parties

EMIL Consortium discloses personal data to:

I) Service providers

In the maintenance of its website and in its service provision, EMIL Consortium uses service providers to process data for the purposes detailed in this data protection policy. Our website makes use of the cookies of our service providers, which enable the compilation of statistics and analysis on the use of the website.  For more information on the cookies and how each service provider uses personal data, see EMIL Cookie and Service Provider Policy.

The Cookie and Service Provider Policy contains more information on use of personal data by YouTube.  On this website, the controller has integrated components of YouTube. YouTube is an Internet video portal that enables videos presented in this website, for example see Lighthouse Projects – EMIL (emil-xr.eu) . YouTube’s data protection provisions, available at https://www.google.com/intl/en/policies/privacy/  provide information about the collection, processing and use of personal data by YouTube and Google.

II) Statutory reasons

EMIL Consortium may disclose your personal data to third parties if access to personal data or other processing of personal data is required to i) fulfill statutory responsibilities or a court order; ii) detecting, preventing or handling misuses, security risks or technical issues.

III) Presence on Social Media

EMIL Consortium maintains an online presence on social networks and platforms so that we can communicate the activities of EMIL and achieve maximum impact for the project. When visiting each of these platforms, you as a user agree to the terms and conditions and the data processing guidelines of the corresponding operator, which are

Facebook: https://www.facebook.com/emil.xr.eu

LinkedIn: https://www.linkedin.com/company/emil-xr/

For information on the use of personal data by Facebook, see Facebook Privacy Policy: https://www.facebook.com/about/privacy/ ,

Opt-Out Option: https://www.facebook.com/settings?tab=ads

For information on the use of personal data by LinkedIn, see   LinkedIn Privacy Policy: https://www.linkedin.com/legal/privacy-policy

Opt-Out Option: https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out

Please be aware that social media user data may also be processed outside the European Union.

For the Privacy Notices of our Social Media channels (Youtube, LinkedIn, Facebook), refer to our Cookies and Services Providers page

https://emil-xr.eu/cookie-policy-eu/


6. International transfers of personal data

The server on which the EMIL website is operated is located in the European Economic Area (EEA). We strive to carry out all services related to our website using operators and services located within the EU or the EEA. In some cases, however, services related to the use of our website may also be carried out by operators and on servers located in third countries. In such cases, your personal data may also be transferred outside the EU or EEA in accordance with applicable legislation.


7.    Retention period

Personal data will be retained for the period of validity of the legal basis for processing and for as long as necessary for the processing purposes mentioned in this privacy notice.

The information of website users is retained for as long as EMIL Consortium´s legitimate interests can reasonably be deemed valid. We determine the validity of our legitimate interest by, for example, your use of our online services as well as the communication between us.


8. Your rights as emil-xr.eu website visitor

The General Data Protection Regulation grants the data subject a number of rights with which the data subject can govern the processing of their personal data. The data subject may use the following rights in relation to use of personal data in the emil-xr.eu website.

Right of access and right to rectification

You have the right to receive confirmation on whether we process personal data relating to you and the right to access any such personal data. EMIL Consortium may ask you to specify your request where necessary, for example with regard to the details of the provision of information.

In addition, you have the right to request the rectification of incorrect personal data relating to you, or to supplement incomplete personal data that EMIL Consortium is processing.

Right to data erasure

You have the right to request erasure of your personal data related to your website use.  EMIL Consortium will comply with your request, provided that there is no legitimate reason to retain the data, such as a statutory obligation to continue processing the personal data. Personal data may not be deleted instantly from backup copies and other such data systems, but will be deleted through regular database retention practices.

Right to object

You also have the right to object to the processing of your personal data related to your website use, if use of our personal data is processed for other purposes than the fulfillment of legal responsibilities or the provision of services.

Right to restriction of processing

If you contest the correctness of the data which we have registered about you or the lawfulness of processing, or if you have objected to the processing of the data in accordance with your right to object, you may request us to restrict the processing of these data to only storage. The processing will only be restricted to storage, until the correctness of the data can be established, or until it is assured that our legitimate interests override your interests.

If you are not entitled to erasure of the data which we have registered about you, you may instead request that we restrict the processing of these data to only storage. If the processing of the data which we have registered about you is solely necessary to assert a legal claim, you may also demand that other processing of these data be restricted to storage. We may process your data for other purposes if this is necessary to assert a legal claim.


9. Contact information

You can ask questions concerning the use of your personal data on this website and use your rights by contacting Filmakademie Baden-Württemberg GmbH as the EMIL Consortium’s designated contact point for the use of personal data on the emil-xr.eu website.

Filmakademie Baden-Württemberg GmbH
Animationsinstitut
Akademiehof 10
71638 Ludwigsburg
Phone: +49 7141 969 0
E-Mail: info(at)filmakademie.de

Data Protection Officer for Filmakademie Baden-Württemberg
Mr. Stephan Hartinger
Coseco GmbH
Telefon: +49 8232 80988-70
E-Mail: datenschutz(at)coseco.de

If the processing of your personal data is in breach of applicable legislation, you have the right to lodge a complaint with the applicable supervisory authority, The data protection authority of Baden-Wuerttemberg (https://www.baden-wuerttemberg.datenschutz.de)

Filmakademie Baden-Württemberg GmbH is the designated contact point and one of the joint controllers for the use of personal data by the EMIL Consortium. The other EMIL Consortium members and joint controllers are listed below.

Aalto University Foundation sr
Otakaari 1, Espoo 02150, Finland
Contact person: Tuija Heikura, tuija.heikura(at)aalto.fi
Data Protection Officer: Anni Tuomela,  dpo(at)aalto.fi
Phone number: +358 (9) 47001

Universitat Pompeu Fabra
Plaça de la Merce 10-12, Barcelona 08002, Spain
Contact person: Narcís Parés Burguès, narcis.pares(at)upf.edu
Data Protection Officer: dpd(at)upf.edu

University of Bath
Claverton Down, Bath  BA2 7AY, United Kingdom
Contact person: Christof Lutteroth, cl2073(at)bath.ac.uk
Data Protection Officer: D.J. Jolly, djj20(at)bath.ac.uk

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